PRIVACY POLICY
Privacy Policy for Products, Services, and Events
This privacy policy applies to all users of EDASIM LLC’s products and services, as well as the events and gatherings it promotes. The objective is to clarify the practices regarding information privacy and reinforce the commitment to digital security. Our general privacy practices applicable to the processing of collected data are described here.
Commitment
At EDASIM LLC, we recognize the importance of data protection and commit to the principles inherent to such security in accordance with the data protection regulations established in each country where we operate. This is to safeguard fundamental rights and the free development of personality. This commitment extends to all company units in Latin America and abroad and is required of both partners and suppliers.
Definitions
For a clear understanding of this Privacy Policy, we establish the following definitions and descriptions:
- “Privacy Policy” or “Policy”: The document that informs users of EDASIM LLC’s products and services or participants of events and forums promoted by EDASIM LLC, which will control and safeguard the provided data and the rights of its owners.
- “Terms and Conditions of Use” or “Terms”: The document that regulates the contractual relationship between the client/user and EDASIM LLC, as well as other essential rules for good practices between the parties.
- “User”: A natural person to whom the data refers for access to EDASIM LLC’s products and services.
- “Participant”: A natural or legal person who, in their name or on behalf of another person, accesses EDASIM LLC’s advertising platforms, such as through events or promotional forums.
- “Data”: Any digital or physical information related to an identified or identifiable natural person as a user. An identifiable user is one who can be directly or indirectly identified, especially when linked to an identifier (pseudonym, identification code, location data, etc.).
- “Processing”: An operation or set of operations, whether automated or not, performed on data or sets of data.
- “Service”: Any and all services provided by EDASIM LLC, online or offline, through user support tools and allied companies.
- “Website”: Any EDASIM LLC electronic page that promotes products, services, and events.
- “Product”: Any product offered by EDASIM LLC, holding rights in favor of users and Allied Companies, including "help desk" or "service desk" tools.
- “Profiling”: Any form of automated processing based on personal, physical, or digital data, used to evaluate specific personal aspects, such as analyzing or predicting professional performance, economic situation, health, personal preferences, interests, reliability, behavior, and location.
- “Database”: A structured set of data (physical or digital), accessible according to specific criteria, whether centralized, decentralized, or functionally or geographically distributed.
- “Controller”: EDASIM LLC, which is responsible for decisions related to personal data processing.
- “Processor”: A natural or legal person contracted by EDASIM LLC who processes personal data on behalf of the data controller, acting as a subcontractor.
- “Consent” or “Acceptance”: The free, specific, informed, and explicit expression of will through which the user accepts, via a declaration or an unequivocal positive act, that their data may be processed.
- “Contractor” or “Partner”: A natural or legal person who has contracted products or services from EDASIM LLC.
- “Platform”: The place where data collection occurs, which may be digital or physical, for access to EDASIM LLC’s products, services, or events.
Acceptance of Terms and Policies
The user’s acceptance of the “Terms and Conditions of Use” and the “Privacy Policy,” whether in their name or on behalf of a legal entity, is the legal act that formalizes the enjoyment of EDASIM LLC’s products and/or services, allowing access to them. The user declares that they fully understand and agree that the requested data and information are intended to ensure the proper provision of services and the offering/use of EDASIM LLC’s products.
How Data Is Collected
Data entry into the platform follows the guidelines established by the Contractor and EDASIM LLC, regarding products, services, or participation in promotional events. The user and/or the contractor are responsible for the accuracy of the information provided during collection, and EDASIM LLC is exempt from responsibility for the entered data and its updates, in accordance with information protection and security regulations. Data collection occurs in the following cases:
- Access and use of EDASIM LLC’s websites and other services, where necessary information is recorded for “access and processing” and user activities during the visit to the platform.
- In response to user and participant information/support requests, which may be personalized after registration.
- Use of any EDASIM LLC cloud computing service to enable product features, a better experience, and other structural conveniences.
- User contact with partners and other interested parties in EDASIM LLC’s products and services to provide contact information.
- Information from registered platform visitors and, due to security needs, the possibility of camera supervision while maintaining data security and privacy.
- Marketing tools, through interactions between EDASIM LLC and users interested in its products and services (with the option to receive or decline contacts regarding new products and services).
How Data Is Processed and Who Is Responsible
The data provided by the user is transmitted by the contractor to EDASIM LLC through the available platform to maintain/execute services. The data processing on the platform serves the following purposes:
- Proper identification.
- Provision and fulfillment of obligations arising from product and service supply.
- Proper handling of user requests and information in the business relationship.
- Enabling user access and navigation.
- Ensuring EDASIM LLC’s rights and obligations concerning its products, services, and events in compliance with applicable law.
- Cooperation with and/or compliance with orders from competent public authorities.
User Rights
Under general data protection regulations established in each territory, the user may request:
- Confirmation of data processing.
- Access to their data, generating a copy of what has been entered into the platform.
- Correction of incomplete, inaccurate, or outdated data.
- Data portability, upon express request, in compliance with national authority regulations while observing trade and industrial secrets.
- Deletion of data upon the user’s consent, except where required by law.
- Information about the possibility of withholding consent and the consequences of refusal.
- Withdrawal of consent.
If you believe that our processing of your personal information does not comply with applicable data protection laws, you may contact us at privacidad@edasim.com.
The Need for Cooperation in Data Security
EDASIM LLC, committed to market best practices and the importance of data protection, declares that it makes every effort to ensure the security of its users and the confidential information entrusted to it. However, such implementations require collaboration from users themselves, following technical guidelines, security recommendations, and compliance with applicable data protection laws and regulations.
Changes to the Platform’s Privacy Policy
Innovations, adaptations, and legal compliance are the pillars of EDASIM LLC’s policy. Therefore, these policies are not static and may be modified with the adoption of new technologies, filling gaps, and adapting to changing laws. EDASIM LLC may unilaterally modify this Privacy Policy at any time. In such cases, users and contractors will be duly notified through appropriate communication channels or the platform, and they must consent to the modification to continue accessing products and services.